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You’ve said “yes,” picked a date, chosen your venue, and found your dream dress—what a whirlwind! Now it’s time to dive into the exciting (and sometimes overwhelming) task of how to plan a wedding reception. If you’re like most people, you haven’t planned a wedding before, and that’s okay. There are a lot of details that go into making your big day a smashing success, and we’re here to help with some simple, practical tips.

How to plan a wedding reception?

Here’s 9 tips on the entertainment side that will help you plan an epic party!

1. Hire a Professional Wedding DJ

A great DJ can make your reception unforgettable. Avoid the temptation to hire a friend, a “bargain” DJ, or the neighbor who DJs block parties. A professional wedding DJ isn’t just someone who plays music—they act as a host, keep the energy up, and ensure the evening flows smoothly. Choosing a pro ensures your music and event are in the hands of someone experienced, leaving you free to enjoy your day.

2. Lead the Way on the Dance Floor

If you want your guests to dance and have fun, you need to set the tone. When the couple is out on the dance floor having a blast, it’s infectious, and guests will follow your lead. If dancing isn’t a big hit with your crowd, consider other fun activities like a photo booth or a game area to keep everyone entertained.

3. Place the DJ Near the Dance Floor

The DJ’s location matters more than you might think. Placing the DJ close to the dance floor allows them to stay connected to the crowd, see what’s working, and adjust the music accordingly. It also makes it easier for guests to request songs, ensuring everyone gets a chance to hear their favorites.

4. Seat Older Guests Away from the Speakers

Loud music can be overwhelming for older guests. One of the most common wedding complaints is being seated too close to booming speakers. To avoid this, plan your seating arrangement so older family members are a little further from the dance floor and sound system. They’ll appreciate the thoughtfulness.

5. Balance Song Requests with DJ Expertise

While it’s great to let your DJ know your must-play and do-not-play songs, remember to trust their expertise. They’ve seen countless receptions and know what gets a crowd moving. Giving them some flexibility allows them to read the room and keep the dance floor full.

6. Let Guests Request Songs

Want to make your guests feel more involved? When you send out your Save-the-Dates or invitations, include a space for guests to suggest a song they’d love to hear. It’s a fun way to make everyone feel included, and it gives your DJ a head start on crafting a playlist everyone will love.

7. Set the Mood with Lighting

Dim lighting creates the perfect vibe for dancing. Add a splash of color with uplighting to enhance the atmosphere. Even if colorful lights aren’t your style, keeping the dance floor dim encourages more people to join in. Nobody wants to dance under harsh, bright lights!

8. Plan for the Kids

If you’re inviting kids to your wedding, think about ways to keep them entertained. An activity room or a babysitter on-site can give parents a break and ensure the kids stay busy and happy. It’s a win-win for everyone.

9. Help Guests Get Home Safely

As the night winds down, some guests might worry about getting home safely. Consider arranging a shuttle service or securing a group rate at a nearby hotel. This small gesture lets your guests relax and enjoy the night without stress.

More Ways to Make Your Reception Unforgettable

Add Entertainers

Bring the wow factor to your reception with live performers. Think surprise dancers, talented singers, or even magicians to keep your guests amazed and engaged.

Plan a Group Dance

Nothing kicks off the party like a surprise group dance. Get your wedding party involved and have a choreographed routine ready after dinner. It’s a fun and unexpected way to energize the crowd.

Offer Late-Night Snacks

As the evening goes on, guests will appreciate a little late-night fuel. Whether it’s a food truck, pizza, or grab-and-go snacks, a late-night food station is a great way to keep the party going and send everyone home happy.

Share Your Story with a Slideshow

A slideshow or video montage is a wonderful way to share your love story with your guests. Include photos and videos from your relationship to give everyone a peek into your journey together. It’s a sweet and personal touch that can bring everyone together.

Wrapping It Up

Planning your wedding reception can feel like a big task, but breaking it down into these simple steps can make the process smoother and more enjoyable. By hiring the right DJ, creating a fun and welcoming environment, and adding personal touches, you can craft a celebration that reflects your style and creates lasting memories for you and your guests.

Remember, the most important thing is to have fun and enjoy the day. We hope this helps you when it comes to how to plan a wedding reception.  Your wedding is a celebration of love, so make it one to remember!